Table of Contents

1 Getting Familiar with Word


Open Word 4


Explore the Word Window 5


Work with Backstage View 6


Select Commands with the Keyboard 8


Select Commands with the Mouse 10


Work with the Mini Toolbar 11


Work with Context Menus 12


Launch a Dialog Box 13


Work with Commands 14


Enter Text 16


Move Around in a Document 18


Get Help 20


2 Managing Documents


Save a Document 24


Reopen an Unsaved Document 26


Save a Document to Word 97?2003 Format 28


Set the Folder Location for Saving Documents 29


Open a Word Document 30


Start a New Document 32


Switch Between Open Documents 34


Work with Document Properties 36


Close a Document 37


Convert Word Documents from Prior Versions to Word 2010 38


3 Editing Text


Insert Text 42


Delete Text 44


Insert Blank Lines 46


Undo Changes 47


Select Text 48


Mark and Find Your Place 50


Move or Copy Text 52


Share Text Between Documents 54


Move or Copy Several Selections 56


Take Advantage of Paste Options 58


Switch Document Views 60


Understanding Document Views 61


Zoom In or Out 62


Insert a Symbol 64


Set Options for Additional Actions 66


Using Additional Actions 67


4 Proofreading in Word


Search for Text 70


Substitute Text 72


Automatically Correct Mistakes 74


Automatically Insert Frequently Used Text 76


Check Spelling and Grammar 78


Disable Grammar and Spell Checking 80


Find a Synonym or Antonym with the Thesaurus 82


Add Comments to a Document 84


Track Document Changes During Review 86


Review Tracked Changes 88


Combine Reviewers? Comments 90


5 Formatting Text


Change the Font 94


Change Text Size 95


Emphasize Information with Bold, Italic, or Underline 96


Change Text Case 97


Change Text Color 98


Apply Highlighting to Text 99


Copy Text Formatting 100


Remove Text Formatting 101


Set the Default Font for All New Documents 102


6 Formatting Paragraphs


Change Text Alignment 106


Set Line Spacing Within a Paragraph 107


Set Line Spacing Between Paragraphs 108


Create a Bulleted or Numbered List 110


Display Formatting Marks 112


Hide or Display the Ruler 113


Indent Paragraphs 114


Set Tabs 116


7 Formatting Pages


Adjust Margins 122


Insert a Page Break 124


Align Text Vertically on the Page 126


Change Page Orientation 127


Insert a Section Break 128


Add Page Numbers to a Document 130


Add a Header or Footer 132


Using Different Headers or Footers Within a Document 134


8 Printing Documents


Preview and Print a Document 138


Print on Different Paper Sizes 140


Print an Envelope 142


Set Up Labels to Print 144


9 Creating Tables and Charts


Create a Table 148


Change the Row Height or Column Width 150


Add or Delete a Row 152


Add or Delete a Column 154


Move a Table 156


Resize a Table 157


Set Cell Margins 158


Add Space Between Cells 159


Combine Cells 160


Split a Table 161


Add a Formula to a Table 162


Align Text in Cells 163


Format a Table 164


Add a Chart 166


Chart Concepts 168


10 Working with Graphics


Add WordArt 172


Add a Picture 174


Add a Screenshot 176


Add a Clip Art Image 178


Add a Shape 180


Add a Text Box 182


Move or Resize a Graphic 184


Understanding Text Wrapping and Graphics 186


Wrap Text Around a Graphic 187


Work with Diagrams 188


11 Customizing Word


Control the Display of Formatting Marks 194


Customize the Status Bar 195


Hide or Display Ribbon Buttons 196


Add a Predefined Group to a Ribbon Tab 198


Create Your Own Ribbon Group 200


Create Your Own Ribbon Tab 204


Work with the Quick Access Toolbar 208


12 Mailing Documents


E-mail a Document  214


Create Letters to Mass Mail 216


Add Envelopes to Mass Mailing Letters 222


Create Labels for a Mass Mailing 224

1 Getting Familiar with Word. Open Word. Explore the Word Window. Work with Backstage View. Select Commands with the Keyboard. Select Commands with the Mouse. Work with the Mini Toolbar. Work with Context Menus. Launch a Dialog Box. Work with Commands. Enter Text. Move Around in a Document. Get Help. 2 Managing Documents. Save a Document. Reopen an Unsaved Document. Save a Document to Word 97-2003 Format. Set the Folder Location for Saving Documents. Open a Word Document. Start a New Document. Switch Between Open Documents. Work with Document Properties. Close a Document. Convert Word Documents from Prior Versions to Word 2010. 3 Editing Text. Insert Text. Delete Text. Insert Blank Lines. Undo Changes. Select Text. Mark and Find Your Place. Move or Copy Text. Share Text Between Documents. Move or Copy Several Selections. Take Advantage of Paste Options. Switch Document Views. Understanding Document Views. Zoom In or Out. Insert a Symbol. Set Options for Additional Actions. Using Additional Actions. 4 Proofreading in Word. Search for Text. Substitute Text. Automatically Correct Mistakes. Automatically Insert Frequently Used Text. Check Spelling and Grammar. Disable Grammar and Spell Checking. Find a Synonym or Antonym with the Thesaurus. Add Comments to a Document. Track Document Changes During Review. Review Tracked Changes. Combine Reviewers' Comments. 5 Formatting Text. Change the Font. Change Text Size. Emphasize Information with Bold, Italic, or Underline. Change Text Case. Change Text Color. Apply Highlighting to Text. Copy Text Formatting. Remove Text Formatting. Set the Default Font for All New Documents. 6 Formatting Paragraphs. Change Text Alignment. Set Line Spacing Within a Paragraph. Set Line Spacing Between Paragraphs. Create a Bulleted or Numbered List. Display Formatting Marks. Hide or Display the Ruler. Indent Paragraphs. Set Tabs. 7 Formatting Pages. Adjust Margins. Insert a Page Break. Align Text Vertically on the Page. Change Page Orientation. Insert a Section Break. Add Page Numbers to a Document. Add a Header or Footer. Using Different Headers or Footers Within a Document. 8 Printing Documents. Preview and Print a Document. Print on Different Paper Sizes. Print an Envelope. Set Up Labels to Print. 9 Creating Tables and Charts. Create a Table. Change the Row Height or Column Width. Add or Delete a Row. Add or Delete a Column. Move a Table. Resize a Table. Set Cell Margins. Add Space Between Cells. Combine Cells. Split a Table. Add a Formula to a Table. Align Text in Cells. Format a Table. Add a Chart. Chart Concepts. 10 Working with Graphics. Add WordArt. Add a Picture. Add a Screenshot. Add a Clip Art Image. Add a Shape. Add a Text Box. Move or Resize a Graphic. Understanding Text Wrapping and Graphics. Wrap Text Around a Graphic. Work with Diagrams. 11 Customizing Word. Control the Display of Formatting Marks. Customize the Status Bar. Hide or Display Ribbon Buttons. Add a Predefined Group to a Ribbon Tab. Create Your Own Ribbon Group. Create Your Own Ribbon Tab. Work with the Quick Access Toolbar. 12 Mailing Documents. E-mail a Document. Create Letters to Mass Mail. Add Envelopes to Mass Mailing Letters. Create Labels for a Mass Mailing.

About the Author

Elaine Marmel is President of Marmel Enterprises, LLC, an organization which specializes in technical writing and software training. Elaine spends most of her time writing; she has authored and co-authored over 50 books about Microsoft Project, Microsoft Excel, QuickBooks, Peachtree, Quicken for Windows, Quicken for DOS, Microsoft Word for Windows, Microsoft Word for the Mac, Windows 98, 1-2-3 for Windows , and Lotus Notes . From 1994 to 2006, she also was the contributing editor to monthly publications Peachtree Extra and QuickBooks Extra . Elaine left her native Chicago for the warmer climes of Arizona (by way of Cincinnati, OH; Jerusalem, Israel; Ithaca, NY; Washington, D.C. and Tampa, FL) where she basks in the sun with her dog Josh, and her cats, Watson and Buddy.