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PowerPoint 2019 for Dummies


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Table of Contents

Introduction 1 About This Book 1 Foolish Assumptions 2 Icons Used in This Book 2 Beyond the Book 3 Where to Go from Here 3 Part 1: Getting Started with Powerpoint 2019 5 Chapter 1: Welcome to PowerPoint 2019 7 What in Sam Hill Is PowerPoint? 8 Introducing PowerPoint Presentations 9 Presentation files 10 What's in a slide? 11 Starting PowerPoint 13 Navigating the PowerPoint Interface 14 Unraveling the Ribbon 17 Telling PowerPoint What to Do 18 The View from Here Is Great 18 Taking the Backstage Tour 19 Creating a New Presentation 20 Editing text 20 Adding a new slide 22 Moving from slide to slide 23 Choosing a design 24 Displaying Your Presentation 25 Saving Your Work 26 Opening a Presentation 27 Closing a Presentation 29 Getting Help 29 Exiting PowerPoint 31 Chapter 2: Editing Slides 33 Moving from Slide to Slide 34 Working with Objects 34 Selecting objects 35 Resizing or moving an object 36 Editing a Text Object 38 Selecting Text 39 Using Cut, Copy, and Paste 40 Duplicating an Object 41 Using the Clipboard Task Pane 41 Oops! I Didn't Mean It (The Marvelous Undo Command) 42 Deleting a Slide 43 Duplicating a Slide 44 Finding Text 44 Replacing Text 46 Rearranging Your Slides in Slide Sorter View 47 Chapter 3: Working in Outline View 49 Calling Up the Outline 49 Selecting and Editing an Entire Slide 51 Selecting and Editing One Paragraph 51 Promoting and Demoting Paragraphs 51 Adding a New Paragraph 52 Adding a New Slide 53 Moving Text Up and Down 54 Collapsing and Expanding the Outline 54 Chapter 4: Proofing Your Presentations 55 Checking Spelling as You Go 55 Spell Checking After-the-Fact 57 Using the Thesaurus 59 Capitalizing Correctly 60 Using the AutoCorrect Feature 61 Chapter 5: Don't Forget Your Notes! 65 Understanding Notes 66 Adding Notes to a Slide 67 Adding an Extra Notes Page for a Slide 68 Adding a New Slide from Notes Page View 69 Printing Notes Pages 69 Displaying Notes on a Separate Monitor 70 Chapter 6: Show Time! 71 The Quick Way to Print 72 Printing from Backstage View 72 Printing more than one copy 73 Changing printers 73 Printing part of a document 73 Using Print Preview 74 Setting Up a Slide Show 75 Starting a Slide Show 76 Working in Presenter View 77 Keyboard and Mouse Tricks for Your Slide Show 79 Using Presentation Tools 80 Using the Laser Pointer feature 80 Scribbling on your slides 81 Rehearsing Your Slide Timings 82 Using Custom Shows 83 Creating a custom show 83 Showing a custom show 84 Hiding slides 85 Showing Your Presentation Online 85 Part 2: Creating Great-Looking Slides 89 Chapter 7: All about Fonts and Text Formatting 91 Changing the Look of Your Text 92 Two ways to apply formatting 94 Changing the size of characters 94 Choosing text fonts 95 Adding color to your text 95 Adding shadows 96 Big Picture Text Formatting 96 Biting the bulleted list 97 Creating numbered lists 99 Setting tabs and indents 99 Spacing out 101 Lining things up 101 Making columns 102 Creating Fancy Text with WordArt 102 Chapter 8: Designing Your Slides 107 Looking at the Design Tab 107 Working with Themes 108 Applying themes 109 Using theme colors 110 Using theme fonts 113 Applying theme effects 114 Changing the Slide Size 115 Applying Background Styles 116 Using a gradient fill 116 Using other background effects 118 Using the Design Ideas Feature to Design Your Slides 119 Chapter 9: Animating Your Slides 121 Using Slide Transitions 121 Using the Morph Transition 124 Using the Animations Tab 126 Using Advanced Animation 128 Understanding advanced animation 128 Using the Animation pane 130 Adding an effect 131 More about animating text 134 Timing your animations 135 Making Text Jiggle 138 Using the Animation Painter 139 Chapter 10: Masters of the Universe Meet the Templates of Doom 141 Working with Masters 142 Modifying the Slide Master 143 Working with the Slide Master and Edit Master tabs 145 Adding recurring text or other elements 146 Applying themes to your Masters 146 Adding new layouts 147 Adjusting the Handout and Notes Masters 148 Changing the Handout Master 148 Changing the Notes Master 149 Using Masters 150 Overriding the Master text style 150 Hiding background objects 151 Using Headers and Footers 152 Adding a date, number, or footer to slides 152 Adding a header or footer to notes or handouts pages 154 Editing the header and footer placeholders directly 154 Yes, You Can Serve Two Masters 154 Creating a new Slide Master 154 Applying Masters 156 Preserving your masters 156 Restoring Lost Placeholders 157 Working with Templates 158 Creating a new template 159 Creating a presentation based on a template 159 Working with Presentation Sections 160 Part 3: Embellishing Your Slides 163 Chapter 11: Inserting Pictures 165 Exploring the Many Types of Pictures 166 Bitmap pictures 166 Victor, give me a vector 167 Using Pictures 168 Dropping in a picture 168 Moving, sizing, and stretching pictures 170 Inserting Pictures from a File 171 Cropping a Picture 172 Adding Style to Your Pictures 173 Applying a picture border 175 Applying picture effects 175 Correcting Sharpness, Brightness, and Contrast 175 Adjusting Color 176 Applying Artistic Effects 177 Compressing Your Pictures 179 Removing Picture Backgrounds 180 Working with 3D Models 183 Chapter 12: Drawing on Your Slides 187 Some General Drawing Tips 187 Zooming in 188 Displaying the ruler, gridlines, and guides 188 Sticking to the color scheme 188 Saving frequently 189 Remembering Ctrl+Z 189 Drawing Simple Objects 190 Drawing straight lines 191 Drawing rectangles, squares, ovals, and circles 192 Creating Other Shapes 192 Drawing a shape 193 Drawing a polygon or free-form shape 195 Drawing a curved line or shape 196 Creating a text box 197 Styling Your Shapes 198 Setting the shape fill 198 Setting the shape outline 198 Applying shape effects 199 Flipping and Rotating Objects 200 Flipping an object 200 Rotating an object 90 degrees 200 Using the rotate handle 201 Drawing a Complicated Picture 201 Changing layers 202 Line 'em up 203 Using the grids and guides 203 Group therapy 204 Chapter 13: Charting for Fun and Profit 207 Understanding Charts 207 Adding a Chart to Your Presentation 209 Adding a new slide with a chart 209 Adding a chart to an existing slide 212 Pasting a chart from Excel 214 Changing the Chart Type 214 Working with Chart Data 215 Switching rows and columns 216 Changing the data selection 217 Editing the source data 217 Refreshing a chart 218 Changing the Chart Layout 218 Changing the Chart Style 219 Embellishing Your Chart 220 Using Treemap and Sunburst Charts 224 Using Map Charts 226 Chapter 14: Working with SmartArt 229 Understanding SmartArt 229 Creating a SmartArt Diagram 232 Tweaking a SmartArt Diagram 234 Editing the SmartArt Text 235 Working with Organization Charts 237 Adding boxes to a chart 238 Deleting chart boxes 239 Changing the chart layout 239 Chapter 15: Lights! Camera! Action! (Adding Sound and Video) 241 Getting Ready to Add Sound to a Slide 242 Investigating sound files 242 Inserting an audio sound object 243 Setting Audio Options 245 Controlling when a sound is played 245 Looping a sound 246 Hiding the sound icon 246 Fading the sound in and out 246 Trimming an audio clip 246 Adding Video to Your Slides 247 Setting Video Options 249 Controlling when a video is played 249 Looping a video 249 Trimming a video clip 250 Playing the video full screen 250 Fading the video's sound in and out 250 Adding a bookmark 250 Compressing Media 252 Chapter 16: More Things to Insert on Your Slides 253 Inserting Tables 253 Creating a table in a Content placeholder 254 Inserting a table on a slide 255 Drawing a table 256 Applying style to a table 258 Working with the Layout tab 260 Inserting WordArt 263 Using Hyperlinks 264 Creating a hyperlink to another slide 266 Creating a hyperlink to another presentation or to a website 267 Adding Action Buttons 268 Assigning button actions 268 Choosing button shapes 269 Creating a button 270 Creating a navigation toolbar 271 Inserting Equations 273 Part 4: Working with Others 279 Chapter 17: Collaborating in the Cloud 281 Sharing a Presentation in the Cloud 281 Sharing a Presentation with Other Users 283 Sending Slides for Review Via Email 286 Using Comments 288 Comparing Presentations 290 Chapter 18: Using a Slide Library and Other Ways to Reuse Slides 293 Stealing Slides from Another Presentation 294 Saving Slides in a Slide Library 295 Stealing Slides from a Slide Library 297 Chapter 19: Exporting Your Presentation to Other Formats 299 Creating a PDF File 299 Crafting a Video 300 Adding timings and narration 301 Creating a video 304 Packaging Your Presentation on a CD 305 Creating Word Handouts 308 Part 5: The Part of Tens 311 Chapter 20: Ten PowerPoint Commandments 313 I Thou Shalt Frequently Savest Thy Work 313 II Thou Shalt Storeth Each Presentation in Its Proper Folder 314 III Thou Shalt Not Abuseth Thy Program's Formatting Features 314 IV Thou Shalt Not Stealeth Copyrighted Materials 314 V Thou Shalt Abideth by Thine Color Scheme, Auto-Layout, and Template 315 VI Thou Shalt Not Abuse Thine Audience with an Endless Array of Cute Animations or Funny Sounds 315 VII Keep Thy Computer Gurus Happy 315 VIII Thou Shalt Backeth Up Thy Files Day by Day 315 IX Thou Shalt Fear No Evil, for Ctrl+Z Is Always with Thee 316 X Thou Shalt Not Panic 316 Chapter 21: Ten Tips for Creating Readable Slides 317 Try Reading the Slide from the Back of the Room 317 Avoid Small Text 318 No More Than Five Bullets, Please 318 Avoid Excessive Verbiage Lending to Excessively Lengthy Text That Is Not Only Redundant But Also Repetitive and Reiterative 318 Use Consistent Wording 318 Avoid Unsightly Color Combinations 319 Watch the Line Endings 319 Keep the Background Simple 320 Use Only Two Levels of Bullets 320 Avoid Bullets Altogether If You Can 320 Keep Charts and Diagrams Simple 321 Chapter 22: Ten Ways to Keep Your Audience Awake 323 Don't Forget Your Purpose 323 Don't Become a Slave to Your Slides 324 Don't Overwhelm Your Audience with Unnecessary Detail 324 Don't Neglect Your Opening 324 Be Relevant 325 Don't Forget the Altar Call 325 Practice, Practice, Practice 325 Relax! 326 Expect the Unexpected 326 Don't Be Boring 326 Index 327

About the Author

Doug Lowe is a master at demystifying technology. The 50+ technology books he's written include more than 30 For Dummies books, including Networking All-in-One For Dummies. Doug has been managing networks at publishing companies and nonprofit organizations for more than 20 years and is presently IT director for a civil engineering firm.

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