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Microsoft Office Access 2010
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For introductory computer courses on Microsoft Office 2010 or courses in computer concepts with a lab component for Microsoft Office 2010 applications. The goal of the Exploring series has been to move students beyond the point and click, helping them understand the why and how behind each skill. The Exploring series for Office 2010 also enables students to extend the learning beyond the classroom. Students go to college now with a different set of skills than they did five years ago. With this in mind, the Exploring series seeks to move students beyond the basics of the software at a faster pace, without sacrificing coverage of the fundamental skills that everybody needs to know. A lot of learning takes place outside of the classroom, and the Exploring series provides learning tools that students can access anytime, anywhere.
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Table of Contents

OFFICE FUNDAMENTALS AND FILE MANAGEMENTCHAPTER ONE ? Office Fundamentals and File Management CASE STUDY: RAILS AND TRAILS OBJECTIVES FILES AND FOLDERS Using Windows Explorer Working with Folders and Files Selecting, Copying, and Moving Multiple Files and Folders HANDS-ON EXERCISE 1: Files and Folders MICROSOFT OFFICE SOFTWARE Identifying Common Interface Components Getting Office Help HANDS-ON EXERCISE 2: Microsoft Office Software BACKSTAGE VIEW TASKS Opening a File Printing a File Closing a File and Application HANDS-ON EXERCISE 3: Backstage View Tasks HOME TAB TASKS Selecting and Editing Text Using the Clipboard Group Tasks Using the Editing Group Tasks HANDS-ON EXERCISE 4: Home Tab Tasks INSERT TAB TASKS Inserting Objects REVIEW TAB TASKS Reviewing a File PAGE LAYOUT TAB TASKS Changing Page Settings HANDS-ON EXERCISE 5: Tasks on the Insert Tab, Page Layout Tab, and Review Tab CHAPTER OBJECTIVES REVIEW KEY TERMS MULTIPLE CHOICE PRACTICE EXERCISES MID-LEVEL EXERCISES CAPSTONE EXERCISE MICROSOFT OFFICE ACCESS 2010CHAPTER ONE ? Introduction to Access CASE STUDY: MANAGING A BUSINESS IN THE GLOBAL ECONOMY OBJECTIVES DATABASES ARE EVERYWHERE! Navigating Among the Objects in an Access Database Understanding the Difference Between Working in Storage and Memory Practicing Good Database File Management Backing Up, Compacting, and Repairing Access Files HANDS-ON EXERCISE 1: Databases Are Everywhere! FILTERS, SORTS, AND ACCESS VERSUS EXCEL Creating Filters Sorting Table Data on One or More Fields Knowing When to Use Access or Excel to Manage Data HANDS-ON EXERCISE 2: Filters, Sorts, and Access Versus Excel RELATIONAL DATABASE Using the Relationships Windows Understanding Relational Power HANDS-ON EXERCISE 3:Relational Database CHAPTER OBJECTIVES REVIEW KEY TERMS MULTIPLE CHOICE PRACTICE EXERCISES MID-LEVEL EXERCISES CAPSTONE EXERCISE BEYOND THE CLASSROOM CHAPTER TWO ? Relational Databases and QueriesCASE STUDY: BANK AUDITOR UNCOVERS MIDHANDLEDFUNDS OBJECTIVES TABLE DESIGN, PROPERTIES, VIEWS, AND WIZARDS Designing Data Creating Tables HANDS-ON EXERCISE 1: Table Design, Properties, Views, and Wizards MULTIPLE TABLE DATABASES Understanding Table Relationships Sharing Data with Excel Establishing Table Relationships HANDS-ON EXERCISE 2: Multiple Table Databases SINGLE-TABLE QUERIES Creating a Single-Table Query Specifying Criteria for Different Data Types Copying and Running a Query Using the Query Wizard HANDS-ON EXERCISE 3: Single-Table Queries MULTI-TABLE QUERIES Creating a Multi-Table Query Modifying a Multi-Table Query HANDS-ON EXERCISE 4: Multi-Table Queries CHAPTER OBJECTIVES REVIEW KEY TERMS MULTIPLE CHOICE PRACTICE EXERCISES MID-LEVEL EXERCISES CAPSTONE EXERCISE BEYOND THE CLASSROOM CHAPTER THREE ? Customize, Analyze, and Summarize Query DataCASE STUDY: HOUSING SLUMP MEANS OPPORTUNITYFOR COLLEGE STUDENTS OBJECTIVES CALCULATIONS, EXPRESSIONS, AND FUNCTIONS Understanding the Order of Operations Creating a Calculated Field in a Query HANDS-ON EXERCISE 1: Calculations, Expressions, and Functions EXPRESSION BUILDER, FUNCTIONS, AND DATE ARITHMETIC Creating Expressions with the Expression Builder Using Built-In Functions in Access Performing Date Arithmetic HANDS-ON EXERCISE 2: Expression Builder, Functions, and Date Arithmetic AGGREGATE FUNCTIONS Adding Aggregate Functions to Datasheets and Queries HANDS-ON EXERCISE 3: Aggregate Functions CHAPTER OBJECTIVES REVIEW KEY TERMS MULTIPLE CHOICEPRACTICE EXERCISES MID-LEVEL EXERCISES CAPSTONE EXERCISE BEYOND THE CLASSROOM CHAPTER FOUR ? Creating and Using Professional Forms and ReportsCASE STUDY: COFFEE SHOP STARTS NEW BUSINESS OBJECTIVES FORM BASICS Creating Forms Using the Form Tools Modifying a Form Sorting Records in a Form HANDS-ON EXERCISE 1: Form Basics FORM SECTIONS, VIEWS, AND CONTROLS Identifying Form Sections Revising Forms Using Form Views Identifying Control Types in Forms HANDS-ON EXERCISE 2: Form Sections, Views, and Controls REPORT BASICS Creating Reports Using Report Tools Modifying a ReportSorting Records in a Report HANDS-ON EXERCISE 3: Report Basics REPORT SECTIONS, VIEWS, AND CONTROLS Identifying Report Sections Revising Reports Using Report Views Identifying Control Types in Reports HANDS-ON EXERCISE 4: Report Sections, Views, and Controls CHAPTER OBJECTIVES REVIEW KEY TERMS MULTIPLE CHOICE PRACTICE EXERCISES MID-LEVEL EXERCISES CAPSTONE EXERCISE BEYOND THE CLASSROOM CHAPTER FIVE ? PivotTables and PivotChartsCASE STUDY: RETAINING EMPLOYEES IN TOUGH TIMES OBJECTIVES DATA MINING WITH PIVOTTABLES Creating a PivotTable Adding Aggregate Functions to a PivotTable Modifying a PivotTable HANDS-ON EXERCISE 1: Data Mining with PivotTables CHARTS CONVEY INFORMATION Creating a PivotChart Identifying Chart Elements Modifying a PivotChart HANDS-ON EXERCISE 2: Charts Convey Information CALCULATIONS IN PIVOTTABLES Adding Calculations to a PivotTable Working with Calculations in a PivotTable HANDS-ON EXERCISE 3: Calculations in PivotTables CHAPTER OBJECTIVES REVIEW KEY TERMS MULTIPLE CHOICE PRACTICE EXERCISES MID-LEVEL EXERCISES CAPSTONE EXERCISE BEYOND THE CLASSROOM CHAPTER SIX ? Data Validation TechniquesCASE STUDY: MANAGER FIRED OVER DATA ENTRY ERRORS OBJECTIVES DATA VALIDATION IN TABLES Establishing Data Validation Creating an Input Mask Creating and Modifying a Lookup Field HANDS-ON EXERCISE 1: Data Validation in Tables DATA VALIDATION IN FORMS AND DATA MACROS Setting the Tab Order Creating a Combo Box Control Restricting Edits in a Form Comparing Fields Using a Data Macro HANDS-ON EXERCISE 2: Data Validation in Forms and Data Macros DATA VALIDATION WITH QUERIES AND REPORTS Creating a Query to Display Missing Data Creating a Missing Data Report Creating an Aggregate Report HANDS-ON EXERCISE 3: Data Validation with Queries and Reports CHAPTER OBJECTIVES REVIEW KEY TERMS MULTIPLE CHOICE PRACTICE EXERCISES MID-LEVEL EXERCISES CAPSTONE EXERCISE BEYOND THE CLASSROOM CHAPTER SEVEN ? Advanced QueriesCASE STUDY: REPLACEMENTS, LTD. OBJECTIVES ACTION QUERIES Determining When to Use an Action Query Updating Data with an Update Query Adding Records to a Table with an Append Query Creating a Table with a Make Table Query Deleting Records with a Delete Query HANDS-ON EXERCISE 1: Action QueriesQUERIES FOR SPECIAL CONDITIONS Creating a Parameter Query to Provide Flexibility Summarizing Data with a Crosstab Query Finding Unmatched Records with a Query Finding Duplicate Records with a Query HANDS-ON EXERCISE 2: Queries for Special Conditions CHAPTER OBJECTIVES REVIEW KEY TERMS MULTIPLE CHOICE PRACTICE EXERCISES MID-LEVEL EXERCISES CAPSTONE EXERCISE BEYOND THE CLASSROOM CHAPTER EIGHT ? Get ConnectedCASE STUDY: DATA EXCHANGE OBJECTIVES CONNECTING ACCESS TO EXTERNAL FILES Creating a Hyperlink Field Adding an Attachment Field Adding Attachment Controls to Forms and Reports HANDS-ON EXERCISE 1: Connecting Access to External Files EXPORTING DATA TO OFFICE APPLICATIONS Exporting Data to ExcelExporting Data to Word Exporting Data to a PDF or XPS Document Exporting Objects to Another Access Database HANDS-ON EXERCISE 2: Exporting Data to Office Applications IMPORTING DATA INTO ACCESS Linking to an Excel Spreadsheet Linking to an Access Table Importing a Text File HANDS-ON EXERCISE 3: Importing Data into Access CHAPTER OBJECTIVES REVIEW KEY TERMS MULTIPLE CHOICE PRACTICE EXERCISES MID-LEVEL EXERCISES CAPSTONE EXERCISE BEYOND THE CLASSROOM CHAPTER NINE ? Fine-Tuning the DatabaseCASE STUDY: THE METROPOLITAN ZOO OBJECTIVES NORMALIZING DATABASE TABLES Verifying First Normal Form Verifying Second Normal Form Verifying Third Normal Form HANDS-ON EXERCISE 1: Normalizing Database Tables USING THE BUILT-IN ANALYSIS AND DESIGN TOOLS Using the Database Documenter Tool Using the Performance Analyzer Tool Using the Table Analyzer Tool Using the Database Splitter Tool HANDS-ON EXERCISE 2: Using the Built-In Analysis and Design Tools SAFEGUARDING YOUR DATABASE APPLICATION Creating a Menu System Encrypting and Password-Protecting a Database Digitally Signing and Publishing a Database Saving a Database as an ACCDE File HANDS-ON EXERCISE 3: Safeguarding Your Database Application CHAPTER OBJECTIVES REVIEW KEY TERMS MULTIPLE CHOICE PRACTICE EXERCISES MID-LEVEL EXERCISES CAPSTONE EXERCISE BEYOND THE CLASSROOM CHAPTER TEN ? Using Macros and SQL in AccessCASE STUDY: RETIREMENT PLAN HELPS RETAIN EMPLOYEES OBJECTIVES WORKING WITH MACROS Understanding the Purpose of a Macro Creating a Stand-Alone Macro Using the Macro Builder Attaching an Embedded Macro to an Event HANDS-ON EXERCISE 1: Working with Macros WORKING WITH DATA MACROS Identifying When to Use a Data Macro Creating an Event-Driven Data Macro Creating a Named Data Macro HANDS-ON EXERCISE 2: Working with Data Macros USING STRUCTURED QUERY LANGUAGE Understanding the Fundamentals of SQL Interpreting an SQL Select Statement Using an SQL Select Statement as a Record Source HANDS-ON EXERCISE 3: Using Structured Query Language CHAPTER OBJECTIVES REVIEW KEY TERMS MULTIPLE CHOICE PRACTICE EXERCISES MID-LEVEL EXERCISES CAPSTONE EXERCISE BEYOND THE CLASSROOM GLOSSARY INDEX

About the Author

Dr. Robert T. Grauer, Creator of the Exploring SeriesBob Grauer is an Associate Professor in the Department of Computer Information Systems at the University of Miami, where he is a multiple winner of the Outstanding Teaching Award in the School of Business, most recently in 2009. He has written numerous COBOL texts and is the vision behind the Exploring Office series, with more than three million books in print. His work has been translated into three foreign languages and is used in all aspects of higher education at both national and international levels. Bob Grauer has consulted for several major corporations including IBM and American Express. He received his Ph.D. in operations research in 1972 from the Polytechnic Institute of Brooklyn. Keith Mast, Access AuthorKeith A. Mast develops a wide range of Access applications that solve challenging business problems andimprove efficiency. His solutions help businesses and organizations in manufacturing, pharmaceutical,financial services, and agriculture, among other industries. Clients include Visible Filing Concepts, Inc.;Moyer's Chicks, Inc.; Marcho Farms, Inc.; TCM America, Inc.; LANsultants, Inc.; Spector, Roseman,Kodroff, & Willis, PC; Heinz, Inc.; DuPont; and Sony Entertainment. He is an adjunct faculty member at Montgomery County Community College, Blue Bell, Pennsylvania, continuing his long-standing love of teaching and exemplified by his prior experience as a high school teacher, business school instructor, and Access seminar leader. Keith promotes the ethical standards of the consulting profession both in how Mast Consulting, LLC deals with its clients and as an active volunteer leader of the Independent Computer Consultants Association of the Delaware Valley. Keith resides in Norristown, PA, a suburb of Philadelphia. In his free time, he enjoys biking, running,kayaking, ballroom dancing, and being in nature. For more information, visit him on Facebook, LinkedIn, or at www.keithmast.com. Mary Anne Poatsy, Series EditorMary Anne is a senior faculty member at Montgomery County Community College, teaching variouscomputer application and concepts courses in face-to-face and online environments. She holds a B.A.in psychology and education from Mount Holyoke College and an M.B.A. in finance from NorthwesternUniversity's Kellogg Graduate School of Management. Mary Anne has more than 12 years of educational experience. She is currently adjunct faculty atGwynedd-Mercy College and Montgomery County Community College. She has also taught at BucksCounty Community College and Muhlenberg College, as well as conducted professional training. Beforeteaching, she was vice president at Shearson Lehman in the Municipal Bond Investment BankingDepartment. Dr. Lynn Hogan, Office Fundamentals and File Management andWindows 7 AuthorLynn Hogan has taught in the Computer Information Systems area at Calhoun Community College for29 years. She is the author of Practical Computing and has contributed chapters for several computerapplications textbooks. Primarily teaching in the areas of computer literacy and computer applications,she was named Calhoun's outstanding instructor in 2006. She received an M.B.A. from the University ofNorth Alabama and a Ph.D. from the University of Alabama. Lynn resides in Alabama with her husbandand two daughters.

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